Terms and Conditions

Information is correct at time of going to print but may be subject to change.

Please note that once your registration has been accepted by Bell Bedgebury International School, the following terms and conditions apply.

Fees

Prices are correct at time of going to print and are subject to change without notice.

Fees include:

  • All course tuition
  • Use of library/study facilities including complete access to audio, DVD and video libraries, all practice and test materials, books and stationery, and free internet/ email access
  • Extra-curricular activities including regular study tours plus weekday and weekend activities and clubs
  • Use of sports and social amenities
  • Pastoral and academic advice and support from school staff
  • Accommodation and all meals
  • Travel insurance
  • Deposit (summer programmes)

Fees do not include:

  • Additional trips and activities outside the planned extra-curricular programme, or entrance fees to tourist attractions unless specified
  • Specialist or individual lessons
  • Airport transfers – these can be arranged at an additional cost
  • Exam entrance fees
  • A non-refundable registration fee of £80
  • Deposit (term time programmes)

We reserve the right to change course arrangements and prices if necessary. Please note that all courses are run subject to demand. Once the course has started, we reserve the right to move students to another class more appropriate for their language level.

Payment of fees

Term time programmes

  • Once you receive the offer of a place at Bell Bedgebury International School, the non-refundable registration fee of £80 and deposit of £1000 must be sent with the acceptance form in order to guarantee the child’s place.
  • Full fees must be paid at least six weeks prior to the start of term.
  • Incidental expenses (e.g. sports equipment and exam fees) will be invoiced at the end of each term.

Summer Preparation programmes

  • Once you receive confirmation that a place is available, the non-refundable registration fee of £80 and deposit of £150 must be sent in order to guarantee the child’s place.
  • Full fees must be paid at least six weeks prior to the start of the course.

Cheque or bank transfer payments

  • Please ensure that the student’s name and booking reference is on all cheques or bank transfer documents.
  • If you are paying by bank transfer, please send us a copy of the bank transfer documents. Bell Bedgebury International School is not responsible for your bank charges.
  • We cannot guarantee to hold a place unless we receive full fees six weeks prior to the start of the term or course.

Exam entrance

Tuition prices do not include exam entrance fees. A valid passport will be required for exam entry. National Identity cards will not be accepted.

Changes to your booking

There will be a £70 administration charge for any changes to the original application, with the exception of extensions to your studies.

Cancellation policy

In all cases of cancellation prior to the start of the course, the registration fee of £80 will not be refunded. For cancellations less than eight weeks before the course starts, neither the registration fee nor the deposit will be refunded

Termination policy - term time programmes

In all cases of cancellation after the start of the course, notice of early departure must be submitted in writing by the child’s parent or guardian. One full term’s notice will be required (where notice is given after a term has started, the notice period will begin from the start of the following term). Any outstanding fees remaining after the notice period will be returned minus a £70 administration charge. The £1000 deposit will be refunded minus any outstanding sums of money for incidental expenses (e.g. examination fees or damage to property).

Flight arrangements

We recommend that you do not book your flights until your booking is confirmed.

Insurance

Travel insurance is included as part of the student’s fees:

lPlease note that Bell Bedgebury International School cannot be held responsible for the loss or theft of personal property.

Entry requirements

All students must be at least 12 years old on 31 August of the year of entry into Bell Bedgebury International School. For entry into the one-year GCSE programme, all students must be at least 15 years old on 31st August of the year of entry and must also have a minimum IELTS level of 4.5 (or equivalent). If the student does not have an IELTS score, he/she will need to take an entry test so that we can independently assess the level. All completed registration forms must be accompanied by an officially translated school report (including conduct reference).

Medical information

  • Bell Bedgebury International School cannot accept students unless we have parental consent to act on your behalf in the case of a medical emergency.
  • You must inform us of any specific information which is not included on the registration form, but which applies to your child.
  • We regret that any child arriving with a serious medical condition not previously reported, or which requires regular staff supervision, may be sent home with no refund of fees.

Privacy policy

By signing the registration form you are agreeing to the storage and use of the information you supply for the purposes of Bell Bedgebury International School only. We will not pass your details on to any other organisation or third party. Photographs of children may be taken during their stay with us for use in promotional materials, such as brochures and the website. Please indicate on the registration form if you are unhappy for your child’s photograph to be used for these purposes.

School rules

Bell Bedgebury International School has rules which all students must abide by during their course. A full set of these will be sent with the joining instructions. Non-adherence to these rules may result in a child being sent home without any refund of fees.

  • Students may not leave the school or be absent from meals without the permission of the Vice Principal or authorised member of school staff.
  • Attendance at lessons and participation on trips is compulsory.
  • Students must observe the rules relating to IT software and use of personal laptop computers. Inappropriate use of laptop computers may result in confiscation.
  • Residential students must observe bedtimes, and silence must be maintained in dormitories after lights out at night.
  • Students are not allowed into the bedrooms occupied by students of the opposite sex.
  • Fire escapes are for emergency use only.
  • Personal radios/CD players/iPods etc may only be used in the residential houses and not in the main school areas.
  • Mobile phones must be switched off during lessons.
  • Smoking is not allowed at Bell Bedgebury International School
  • Students may not drink alcohol or have alcoholic drinks in their possession. It is an offence for anyone under the age of 18 years to buy alcohol in the UK.
  • Students must not possess, use or supply illegal drugs.
  • School swimming pool rules must be strictly observed. The swimming pool, climbing walls and designated outdoor areas are strictly off limits without authorised supervision.
  • Students must hand in their airline tickets, passports and large sums of money or travellers cheques to the school staff for safekeeping.
  • Pocket money requests should be given to House Parents and pocket money will be issued at stated times.
  • Students should keep all valuables safely locked away, or hand them in to their House Parent for safe keeping.
  • Any students breaking these rules, or English law, or persisting in serious anti-social behaviour will be disciplined and may be suspended from the school. In serious cases students may be sent home early with no refund of fees.
  • Any students causing damage to property will have the cost of repairs or replacement deducted from their deposit.